Overview

Salary : £8,768 per annum
No. vacancies : 1
Contract Type : Temporary
Weekly hours : 15
Published date : 10/01/2023
Closing date : 30/01/2023

Job description

Reporting to the Centre Manager, the successful candidate will be responsible for the administration duties needed to ensure the smooth running of the Centre on a day to day basis. This will include classroom set up, record keeping, stationery orders and managing all communication with the Centre..

Responsibilities

  • General office administrative duties and providing administrative support to colleagues and outside contractors/service providers as required.
  • Performing data entry, including updating records and databases for personnel, and statutory purposes
  • Maintain confidentiality at all times.
  • Manage business correspondence including phone calls, emails and letters
  • Maintain and develop a professional working relationship with all stakeholders and outside agencies
  • Comply with Strathfoyle Womens Activity Centre policies, procedures and culture
  • Management of the groups social media accounts to aid in the promotion of courses and events
  • Manage inventory of office supplies, such as stationery or printer ink and place orders when necessary
  • Perform room set up for classes and organising registers for each group
  • Assist with the organising of fund-raising activities
  • Assist colleagues whenever necessary in the day to day running of the organisation
  • Attend team meetings
  • Carry out any other duties as required by your line manager within the scope of this post

Skills and Qualifications

Essential Skills

  • Proven experience in a related role such as Office Assistant, Receptionist, or other relevant position. Experience of administration in a community and/or childcare setting would be advantageous
  • Relevant qualifications to include GCSE English and Mathematics grade C or above or equivalent
  • Proven excellent verbal and written communication skills.
  • Proficient in all Microsoft Office packages
  • Highly organised individual with good time management skills e.g., able to prioritise and manage workload effectively
  • Basic knowledge of accounting procedures and other general financial procedures

Further Information

Work time: To be agreed with successful candidate